Scheduled Document Shredding and Records Management for Business

Records Management Associates connects businesses with vetted document destruction vendors that run scheduled, ongoing shredding programs. If your organization handles regulated records, a once-a-year purge is not a compliance program. Consistent destruction on a fixed cycle, with documentation, is what auditors expect to see.

Built for Regulated Industries

Every vendor in our network issues a Certificate of Destruction for each service and can supply the chain of custody documentation your compliance team needs.

• Healthcare HIPAA requires protected health information be rendered unreadable and indecipherable. Scheduled destruction with certificates is the defensible standard.
• Financial services The FACTA Disposal Rule obliges any business holding consumer report information to dispose of it properly.
• Legal Client confidentiality survives the matter. Retention schedules end in documented destruction.
• Human resources Personnel files, payroll and benefits records carry retention obligations that outlast the employee.

Scheduled Service or One Time Purge

Most of our clients run locked collection consoles on a weekly, biweekly or monthly cycle. Volume changes over time, so the right interval is the one that keeps containers from overflowing between visits. If you are clearing a backlog or closing an office, a one time purge can be scheduled alongside an ongoing program.

What to Look For in a Vendor

NAID AAA Certification is the industry benchmark. It covers employee screening, operational security and unannounced audits. Ask about the destruction method, since cross-cut and pierce-and-tear produce very different particle sizes. Confirm the certificate arrives after every service, not on request.

Tell us your volume, location and preferred schedule and we will match you with providers who serve your area. There is no obligation and comparing costs nothing.